SmartSearch Online - Time Collection

Time Reporting is part of the optional SmartSearch Online Data Gateway and it allows employees to enter their weekly hours and their managers to approve them. SmartSearch users with administrative access can enter hours for employees. The hours entered can be displayed or printed by your browser, Word or Excel and they can be written to a generic interface file for importing or processing by your accounting system.

Employee can enter their weekly hours and client managers can approve those hours by visiting your Career Center.

To gain access to the Career Center, a User ID and Password must be assigned to the employee and client manager.

Once an employee logs into the Career Center a list of his/her current assignment appears. Each assignment includes a link that will show hours already entered for the week or a place to enter the hours. This feature allows hours to be assigned to single or multiple assignments.

Time entry is restricted so that time cannot be entered before an assignment starts, before the end of the week or after termination of the assignment.

Reports – A batch report can be generated summarized the time reported and its approval status. A time report can be generated by an employee, client manager or SmartSearch user to display the status of their time reporting. For instance, an employees and SmartSearch users see hours and totals for submitted time reports, date of approval and when time records were sent to accounting.

Interface files can be generated and forwarded via email to accounting.