SmartSearch Online - Email Auto-Reader

The Email Auto-Reader is an optional enhancement to the SmartSearch Online applicant tracking solution designed to automate the processing of electronic resumes all sources. This popular package consists of two components:

Email Auto-Reader – This feature routes resumes into the database via email. You are provided two email addresses.

Batch Upload Utility – This feature provides to batch upload tools for handling large quantities of resumes from your hard drive.

Both of these powerful tools work together to facilitate rapid and automated processing of electronic resumes. Functions include: duplicate checking, clean-up of resumes processed, identification of the source of the resume (i.e., Monster) and the ownership of the resume (i.e., recruiter who uploaded the resume). Numerous optional user control settings add further value.

Email Auto-Reader

The Email Auto-Reader allows users to email Word, RTF, TXT or HTML files directly into the system. It also supports email attachments in any of these formats.

Resumes that are emailed into the system are processed through the Batch Upload Utility for duplicate checking. If there are possible duplicates or a problem importing a resume, the recruiter will be notified to use the Batch Upload Utility tools to manually complete the import process. The system will also “bounce back” any files it cannot upload.

To see how this works, simply forward a resume to: demoresumes@aps2k.com. Resumes that are emailed into the system should be available for viewing in the demo database within a few minutes. To find the resume, follow the login information provided to you during your demo. Click on the “Candidates” button of the Main Menu in the left frame. Enter the candidate name.

Batch Upload Utility

This tool allows users to import a group of resumes into the system from a user’s hard drive. These resumes must be stored in RTF or TXT file format. The Batch Upload Utility also checks for duplicates and errors in reading a resume. The solution provides additional value during data migration of resumes or for using in tandem with resume-mining tools (such as InfoGist, Airs Search Station, Talent Hook, etc).

Is this option right for me?

This package provides several value-added features which can save time and money. If you answer yes to any of the following questions, you should considering purchasing this tool:

Do you require ongoing resume scanning support?

SmartSearch Online provides optional ongoing resume scanning service. If you have a high volume of resumes for scanning and/or manual upload, the cost of the Email Auto-Reader Add-On may be less than the cost of having SmartSearch scan or upload resumes for you. If the number of resumes exceed the cost of having us upload the resumes ($1 per electronic resume or $2 for hard copy) or if the time it takes you to upload them one at a time using the SmartSearch basic feature impacts other recruiting efforts, the solution provides value and saves you money.

Do you search for applicants on resume boards?

If you frequently search applicants on resume boards you can email the resumes directly into your database. The utility will save you time and money.

Do you use resume-mining tools to search for applicants?

As noted above, when you locate an applicant, you can email the resume directly to one of the email addresses provided and it will be automatically uploaded into your database.

Do you want to identify the source of the resume when it is uploaded?

This the batch upload utility helps track the source of resumes and automatically populates the “source” field in the candidate record.

Do you require data migration of existing resumes?

Rather than incur additional charges ($200/ hour) for data migration (SmartSearch upload of your existing resumes during set-up), you can “do it yourself” using the Auto-Reader Add-On to batch upload resumes, thereby reducing your set-up cost.